Starting in the Spring of the 5th Year as associate professor, and annually thereafter:
The College of Earth and Mineral Sciences is committed to fostering the timely advancement of its associate professors to the rank of professor. The associate professor will prepare an updated draft promotion dossier (please note: this draft dossier will not include external letters, SRTEs and peer evaluations from the spring semester, and some other normally required items) and provide the document to the department head by February 16th. The department head will forward the draft dossier to the departmental P&T committee chair for review and a recommendation about whether the candidate should be formally considered for promotion in the next academic year.
Please note that this recommendation is just that, a recommendation. Therefore, no vote should be taken. Should the candidate move forward, a full dossier that includes external review letters and updated assessments of teaching effectiveness will be formally and independently reviewed by the P&T committee in place the following academic year.
Regardless of the recommendation, department heads will provide the candidate with a one-page statement of the strengths of the dossier as well as thoughts about areas that may require further attention prior to formal review for advancement to full professor. This process is intended to be developmental and helpful, and no record of this consultation will be placed in the candidate’s dossier.
One of the following two outcomes, must be followed:
- If the department committee recommends/advises that the candidate should be considered for promotion and the department head concurs, the head informs the department P&T committee chair and dean’s office that the individual will be put forward for the promotion process in the coming academic year. The head will work with the department committee and the candidate to develop the list of external reviewers to be proposed to the dean; or
- If the committee recommends that the candidate not be put forward at this time, the department head will meet with faculty member to provide feedback on the dossier and discuss expectations and strategies to advance to the next level.
If an associate professor fails to provide an updated draft dossier in a given year, the presumption of the department and college is that the candidate does not want to be given consideration for promotion in the following year.
Approved at Executive Council: May 11, 2021