Non-Catalog Purchase Orders – ServiceNow

Required Information/Documentation:

1. Quote from vendor detailing what is being purchased
2. Account(s) to charge (Cost Center or Internal Order number). Contact L-FPAC-EMS@lists.psu.edu  if you need help finding account number(s)
3. Justification/Purpose of Purchase for charging the account(s) including event agenda/itinerary if available)

Process:

1. Go to ServiceNow page at https://fandb.psu.edu/financial-shared-services

2. Click "Create Non-Catalog Purchase Requisitions" icon.  Click Login button in upper right part of web page if necessary.
   Click “Submit the Form” link next to the yellow star
   Items with a red asterisk * are required
   Requested for: This auto-populates with the person entering the form. If purchasing for someone else, change to their information using PSU ID
   Business Area: This auto-populates with the business area associated with the name in the "Requested For" box
   Deliver to Individual: This auto-populates with the person entering the form. Change PSU ID if it needs delivered to someone else
   University Delivery Address: Enter delivery address including street number, street name, city, state, and zip code (if applicable, also include the Building Number, Floor Number, and Room Number)
   Delivery Phone Number: Enter the phone number of the individual receiving the delivery
   Estimated Dollar Amount for this PR/PO: Enter the Total $ Amount of the purchase
   Will there be multiple Account Assignments used to pay for this order? If splitting across multiple accounts select Yes. Otherwise, No.

   1. If you select Yes, a template will populate - download template, complete multi-account information and upload to form.
   2. If you select No, complete Account Assignment and Account Assignment Number fields (if 10 digits long, it is a cost center; if 12 digits long, it is an internal order)

   Funding Source: Select from dropdown list
   Item Description/Name: Enter brief description of the item (if multiple items, a general description of the overall order)
   Detailed Specifications: Describe any special instructions for any of the line items listed on the quote (i.e., "only buy 4 quantities of line item 6, totaling $xx.xx)
   Delivery Deadline/Timeline Requirements: Provide any deadline needs for the purchase
   Detailed Use Case/Business Justification: Describe why we are purchasing these items and how it benefits the account being charged
   Supporting Documentation: Upload items like quote, sole-source justification (if needed), Consulting Justification form (if applicable)
   Suggested Supplier: If you have a vendor preference, complete this field with the preferred vendor name
   Special Handling or Notes to Procurement/Supplier: Fill out these sections as necessary
   Type of Non-Catalog PR Request: Choose the option that best describes your purchase from the list (use "Standard Non-Catalog PR Request" if you are unsure)
   You can add any additional attachments you wish to upload at the bottom

3. Click "Order Now" at top right of page

The Purchase Requisition (PR) will then route through approval process. You will receive email notifications about status changes, including a notification of final approval/processing.

Version Updated: 02/24/2026