As part of our regular “We Are!” feature, we recognize 18 Penn Staters who have gone above and beyond what’s asked of them in their work at the University.
Administrator
The College of Earth and Mineral Sciences is committed to fostering the timely advancement of its untenured tenure-line faculty towards tenure. Therefore, under extraordinary circumstances, individuals may be considered for early tenure if an extremely strong case can be made to do so. The number of years and achievements beyond the completion of the doctoral degree (or the highest professional degree in the discipline) are key factors in early tenure considerations.
The purpose of these guidelines is to outline the EMS procedures and conditions for candidates or department leadership to request the dean’s support for a request for an early tenure review.
Policy AC23
Guidelines for Recommending Faculty for Early Tenure
Promotion and Tenure | Faculty Affairs
The department head and the candidate meet to discuss the candidate’s materials. If the department head determines that the candidate’s dossier is strong enough to warrant an early tenure review, the department head will compile the required documents listed below and submit them to their department’s P&T committee for their review.
The department’s P&T committee will meet to review and discuss the strengths and weaknesses of the candidate’s case for early tenure.
If the candidate’s early tenure review request goes forward to the dean, the dean determines whether or not they support the request.
Adopted: EMS Tenure Line Faculty Advisory Committee – June 2025
All colleges must incorporate the overarching principles for the incorporation of student feedback detailed below into promotion and/or tenure guidelines for tenure-line and non-tenure-line faculty members undergoing formal review.
Guidelines established by Office of Faculty Affairs: May 5, 2025
See also: https://facultyaffairs.psu.edu/changes-to-the-assessment-of-teaching-effectiveness/
A single narrative statement written by the candidate is required. This statement should focus on clarifying and highlighting the primary area(s) of concentration and contribution by the candidate to aid the College and University Committees in their review of the dossier.
This statement is placed immediately after the College and Department Criteria Statements in the dossier.
The Department Head has a responsibility to review the candidate’s narrative statement and ensure that it is not subjective or evaluative. The candidate may be asked to make revisions as part of this review.
The format of the Narrative Statement should:
Therefore, some advice:
I’m sorry to say it, but this short (2-3 page) statement is as important as any article that you will write. It is your chance to make the reader (judge) see that you are thoughtful, articulate, and driven. Readers like to see a vision and a commitment: you are not just doing this as a job, but you care about X, Y, and Z. Your academic life is a passion and a vocation. That does not mean you should indulge in multiple adverbs and exclamation marks. It does mean that you should not just report on who you are but try to share a sense as to why you do what you do, why you care. If you do that, then they too will care and react positively to the detailed information in the rest of the dossier.
Last updated: May 14, 2025
An effective Faculty Mentoring Program can help faculty members share (mentors) and acquire (mentees) professional skills and attitudes for personal, institutional, and career success. It can promote the development of self-confidence and professional achievement and ultimately enhance institutional stability and continuity. Ideally, participation in a mentoring program helps improve instruction and enhance communication between new faculty and experienced faculty. Mentoring should be a voluntary, mutually agreed upon arrangement that should be driven by what type of mentor the mentee is seeking. Ideally, fully promoted faculty members should volunteer to serve as mentors and allow mentees to select them based upon their own internal needs and criteria. Mentors can have multiple mentees, if their time and effort can be applied equally to their mentees. Additionally, mentees are encouraged to seek out multiple mentors, based upon the unique skills certain mentors may possess that meet their needs. Mentors and mentees do not have to belong to the same academic field or administrative unit.
The goals of the EMS Faculty Mentor Program are as follows:
In no way is the mentor program intended to be supervisory or evaluative. The mentor relationship should be collegial, informative, and flexible.
A mentoring program is devoted to the individual mentee’s career and individual development, providing personal guidance and support that complements professional development and activities that lead to tenure and/or promotion. Mentors should not be in the mentee’s “chain of command”: that is, contributors to the mentee’s performance appraisal. The mentor/mentee relationship is very different from one of supervisory duties. The mentor should be available to coach, guide, and champion the mentee, which has potential to conflict with the role of a supervisor, sometimes requiring discipline and the need to evaluate all subordinates.
Frequent communication between mentor and mentee should occur. Effective mentoring involves regular interaction between the mentor and mentee, but the relationship should not consume so much time as to become burdensome. While there is no rule dictating the frequency of meeting, the mentor and mentee should talk, check-in, or meet as often as necessary to meet the needs of both parties. Each mentor/mentee relationship might require a different amount of time and should be agreed upon at the outset of the process. The possibilities and combinations for interaction are endless, and the process does not need to be complicated.
Mentoring goes beyond subject matter expertise to new skills the organization needs (tied to competencies). Mentoring should be recognized as an aspect of departmental service and included in faculty activity reports.
As part of our regular “We Are!” feature, we recognize 18 Penn Staters who have gone above and beyond what’s asked of them in their work at the University.
John Mauro, department head and professor of materials science and engineering at Penn State, has been named interim John Leone Dean in the College of Earth and Mineral Sciences, effective July 1.
This College addendum to Penn State Policy AC40 applies to all non-tenure-line faculty in the College of Earth and Mineral Sciences with teaching responsibilities. Non-tenure-line faculty with teaching responsibilities are defined for the purposes of these guidelines as full-time non-tenure-line faculty in the teaching or research faculty ranks who have teaching as part of their job description and/or have taught a minimum of six credits in each of the two academic years immediately prior to the five-year review. These guidelines do not apply to non-tenure-line faculty who teach occasionally for supplemental pay, or Dutton’s Learning Design faculty.
Non-tenure-line faculty with teaching responsibilities will participate in a robust peer review of teaching once every five years. The Non-Tenure-Line Faculty Performance Evaluation (NTLFPE) is intended to recognize accomplishments and foster the future planning of faculty members who are contributing to the teaching mission of the College and University and, in rare cases, to provide guidance to those not contributing meaningfully to the well-being of the College or University. The goal of the evaluation is as much to look towards the future as to review past progress. In particular, the NTLFPE is designed to encourage and assist those aspiring to increased impact or further excellence.
The NTLFPE is a method for assisting and supporting faculty members to maintain vigorous contributions to teaching throughout their careers. A substantive discussion of the faculty members’ readiness for promotion, where applicable, must accompany the review. See also the College’s “Guidelines for Promotion in the Non-Tenure-Line Faculty Ranks” at https://www.ems.psu.edu/resources-faculty-and-staff under ‘Faculty Promotion (and/or Tenure).’
Following a phase-in period (outlined on page five), the five-year clock will start on January 1 after the year of hire or January 1 of the year after the most recent promotion decision, whichever is most recent (exceptions to this schedule for individual faculty members require approval by the Dean). Faculty members will be advised of their five-year timeline in early January which is one year in advance of the evaluation, so they can seek out information and resources from the Dutton and/or Schreyer Institutes if they wish. The five-year reviews must involve a meeting with the supervising administrator and, if requested by the faculty member, the Dean.
The following information can also be included. Note that the inclusion of this information is optional and at the EMS faculty member’s discretion, However, if an external evaluator participates in the review (see Optional External Evaluator Review below) then this additional information MUST be included.
Once the packet is assembled, the supervising administrator will meet with the faculty member to review the packet and provide them with the opportunity to formally respond and/or update the packet.
If the faculty member chooses to have an external evaluator participate in the review, the assembled packet must be provided to the external evaluator on or before January 5 and their letter of evaluation must be provided to the supervising administrator on or before January 26.
The finalized packet should be submitted to the supervising administrator on or before January 26.
The supervising administrator will write a review of the faculty member’s teaching performance and future teaching plans. The full package will be submitted by the supervising administrator to the Dean’s Office. One copy of all materials in an electronic format should be submitted, preferably in a single Adobe pdf document. Outside letters will not be solicited nor considered as part of the review.
The faculty member may choose to request external feedback on their dossier in the form of an external evaluation. This external evaluator must be a member of the EMS faculty (at any rank) and must be invited to serve in this role by the faculty member by no later than January 5th of the year in which the package is due
If applicable, the external evaluator will review the materials and prepare a written summary and assessment focusing on accomplishments and future goals in teaching, in accordance with college expectations. The evaluation should include a realistic appraisal of the candidate’s ability to achieve the proposed goals. The letter will be forwarded to the supervising administrator for inclusion in the packet that will be forwarded to the Dean.
The supervising administrator will conclude the evaluation by meeting with the faculty member and discussing the written evaluation(s). A copy of the written evaluation from the external evaluator (if applicable) and the supervising administrator will be provided to the faculty member at the conclusion of the evaluation for them to keep for their records.
The supervising administrator will reserve time to meet with each faculty member to discuss the review. If requested by the faculty member or the Dean, a meeting will be arranged with the faculty member and the Dean to discuss the evaluation. A summary of the meeting with the Dean will be shared, in writing, with the faculty members’ supervising administrator.
If the faculty member disagrees with the evaluation, they have the opportunity to provide a written response to the review to the Dean. This response will be included in the final document.
The Dean, in conjunction with the supervising administrator, will be responsible for initiating action, if any, in response to the evaluation. For the vast majority of faculty who are effectively carrying out the College mission, the supervising administrator should make recommendations as to the appropriate recognition that could further enhance the quality of a faculty member’s work such as university-wide opportunities, programs, and awards.
The evaluation process may identify faculty who need redirection or revitalization. In these cases, a development plan (for the duration of the existing contract) should be formulated to help the faculty member improve their academic contribution. If appropriate, such faculty development plans will be accompanied by institutional resources and assistance necessary for their successful implementation. Any development plan should be constructive in nature, and again, if appropriate, supported by institutional resources for implementation. In cases where a plan is developed, follow-through to ensure its implementation is required.
*The performance of all non-tenure-line faculty with teaching responsibilities will begin to be evaluated, according to these guidelines, in January 2027. However, because this is a new process, it will take five years to evaluate all eligible non-tenure-line faculty. During this five-year ‘phase-in’ period approximately twenty percent of the eligible non-tenure-line faculty will be evaluated annually. A ‘phase-in’ roster for the process will be developed by the Dean’s Office, and each faculty member will be advised of their individual timeline once the roster is finalized.
Following the ‘phase-in’ period, the performance of all eligible non-tenure-line faculty members, regardless of rank, will normally be evaluated every five years, unless the faculty member underwent a promotion process, in which case the next review will be five years after the completion of that process, whether or not the promotion was awarded.
An NTLFPE review will not be required if the faculty member is on a phased retirement plan or has a confirmed departure date from Penn State that is within the next twelve months.
An NTLFPE review will also not be required if the faculty member is undergoing the promotion process in the same academic year as the NTLFPE packet is due.
Policy AC40 Annual Evaluation of Faculty Performance (Formerly HR40) https://policy.psu.edu/policies/ac40
Policy adopted: July 1, 2025
Policy updated: March 25, 2026 (NTL FPE College Committee removed and optional external evaluator added)
Emily Shor, from Swarthmore, has been named the student marshal for the College of Earth and Mineral Sciences’ (EMS) spring 2026 commencement ceremony, which will be held at 1:30 p.m. on Saturday, May 9, in the Pegula Ice Arena at Penn State University Park.
Nitin Samarth, Verne M. Willaman Professor of Physics and professor of materials science and engineering, has been elected a member of the American Academy of Arts and Sciences for distinguished contributions to the physical sciences. He is one of 252 leaders in academia, the arts, industry, journalism, philanthropy, policy, research and science elected in 2026.