Required Information/Documentation:
- Invoice from vendor detailing what is being purchased
- Account(s) to charge (Cost Center or Internal Order number). Contact L-FPAC-EMS@lists.psu.edu if you need help finding account number(s)
- Justification/Purpose of Purchase for charging the account(s)
Process:
- Go to ServiceNow page at https://fandb.psu.edu/financial-shared-services
- Click "Submit A Non-PO Invoice" icon. Click Login button in upper right part of web page if necessary.
Click “Submit the Form” link next to the yellow star
Items with a red asterisk * are required
Budget Statement: Check this box that says "I confirm that funds are available, a valid/correct budget is being used, all cost objects are open with valid posting dates and/or have been extended to allow time to process this transaction”
Requested for: This auto-populates with the person entering the form. If purchasing for someone else, change to their information using PSU ID
Business Area: This auto-populates with the business area associated with the name in the "Requested For" box
GL Accounts: OPTIONAL – if you know the GL Account (8 digits) you can fill it in
Cost Center/Internal Order (IO): Type in Cost Center (10 digits) OR Internal Order (12 digits) detailing where to charge invoice. (If multiple accounts are needed, enter one account here and use "Cost Allocations Details" field for additional allocation information)
Type of Non-PO Request: Select from the dropdown list. (If you are unsure, select "Other" and select "Other" under dropdown for "Why did you select this option"
Attachment: Upload invoice and any other supporting documentation (i.e., speaker agreement for honorarium, NEI form, etc.)
Cost Allocation Details: OPTIONAL - fill out this information if the purchase needs to be split across multiple accounts
Other Description: Enter a brief justification detailing what this invoice is for and why it benefits the account(s) being charged
You can add any additional attachments you wish to upload at the bottom - Click "Order Now" at top right of page
The Non-PO Invoice will then route through approval process. You will receive email notifications about status changes, including a notification of final approval/processing.
Version Updated: 02/24/2026