| Task | New Hire | Work Unit Supervisor or Designee | Penn State HR |
|---|---|---|---|
| Pre-hire | |||
| Offer – Once a verbal offer is accepted, move the final candidate to the offer stage in Workday and complete offer steps. The official offer letter will be drafted and sent to the candidate through Workday. Remind the candidate to watch for an email notification directing them to log into Workday and accept the offer. | Responsible | ||
| Sign and return offer letter through Workday (NTL) or to the EMS HR Consultant (TL). | Responsible | ||
| Provide PII for Penn State account setup. Candidate will receive an email notification prompting them to provide information in Workday. | Responsible | ||
| Complete authorization for background check after receiving email notification from Penn State Human Resources. | Responsible | ||
| Send Welcome Email once the background check returns a favorable result. | Responsible | ||
| Preparation for New Hire | |||
Prepare workspace and onboarding activities:
| Responsible | ||
| Day 1 | |||
| Plan for the new hire's first day, including introductions, IT assistance, and answering questions. | Responsible | ||
| Week 1–2 | |||
| Add to EMS faculty listserv, department listservs, calendars, and share upcoming events and deadlines. | Responsible | ||
