| Task | New Hire | Work Unit Supervisor or Designee | Penn State HR |
|---|---|---|---|
| Offer | |||
| Non-tenure line – Once a verbal offer is accepted, move the final candidate to the offer stage in Workday and complete the offer steps. The official offer letter will be drafted and sent to the candidate through Workday. Remind the candidate to watch for an email notification directing them to log in to Workday and accept the offer. Tenure Line – Once the department-issued Memo of Understanding is accepted, email Nicola Kiver and the EMS HR Consultant. The EMS HR Consultant will draft and send the offer letter via email with copies to the Department Head and Administrative Support Coordinator 5. |
| Responsible | Responsible |
| Sign and return offer letter through Workday (NTL) or to the EMS HR Consultant (TL). | Responsible |
|
|
| Provide PII for Penn State account setup. Candidate will receive an email notification prompting them to provide their PII in Workday. | Responsible |
|
|
| Preparation for New Hire | |||
Prepare the workspace:
|
| Responsible |
|
| Optional Items to Consider | |||
Optional onboarding activities:
|
| Responsible |
|
| Day 1 | |||
| Plan for the new hire's first day, including introductions, IT assistance, and answering questions. |
| Responsible |
|
| Give an office or building tour (campus tour optional). |
| Responsible |
|
| Week 1–2 | |||
| Add the faculty member to EMS faculty listservs, department listservs, calendars, and share key upcoming events and deadlines. |
| Responsible |
|
| Contact EMS Strategic Communications: Patricia Craig or David Kubarek to add the new employee to the college website directory. |
| Responsible |
|
